Administrative Assistant - Land Department

Position Summary

This role provides administrative support to the Land Department to ensure smooth operations. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. They will handle a variety of tasks including scheduling, document preparation, data entry, and owner communications, while maintaining a positive and professional attitude.

Key Responsibilities

• Support Landmen with administrative tasks, including maintaining calendars, scheduling meetings, and tracking deadlines.
• Prepare and update reports, spreadsheets, and check requests accurately and on time.
• Handle incoming calls from owners and respond to inquiries professionally.
• Organize and maintain electronic and physical filing systems for land agreements and related documents.
• Assist with notarizing documents and processing invoices.
• Coordinate with internal teams and external partners to ensure timely completion of tasks.
• Maintain confidentiality and adhere to company policies and procedures.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); comfortable working in spreadsheets.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, work independently, and keep pace in a dynamic environment.
• Strong written and verbal communication skills.
• Minimum 2 years administrative support role experience
• Familiarity with notarization processes and multi-line phone systems is ideal

Core Competencies

• Highly organized with strong analytical and critical thinking skills.
• Self-starter who takes initiative and demonstrates a strong work ethic.
• Team player with the ability to work independently when needed.
• Positive, upbeat, and polished demeanor with excellent interpersonal skills.
• Ability to adapt to changing priorities and maintain a high level of energy.

Additional Details

• Temp to Hire Opportunity
• Monday to Friday 8 am to 5 pm
• 100% in-office role
• Parking provided
• Background check required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.